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Cost center

Cost centers on our platform are essential for effective financial control within your organization. They allow you to monitor and aggregate expenses related to specific activities, workspaces or departments, facilitating efficient resource allocation. With cost centers you can filter and analyze consumption, identify budget overruns, and make necessary financial adjustments. Although we do not create cost centers directly, we reflect those existing in your organization, helping to subdivide and manage resources according to the budget.

Automation of Cost Center Registration

To facilitate the registration of all company cost centers, we provide a guide in financial structure to perform this initial batch procedure, ensuring automation in the process.

Registering Cost Centers through the Platform

Registering cost centers through the platform is simple. Just access the cost center in the side menu and click on the "New Cost Center" button.

Name: Ensure the name is unique to avoid duplication.

Suggestion

Avoid using only uppercase letters, as this may compromise readability.

Code: Maintain a standard when choosing your cost center codes as to make finding your cost centers easier.

Atention!

The cost center name must be up to 40 characters and the code up to 20 characters. Make sure you respect these limits.

Manager: Choose from people who are already part of the company and have joined the platform by invitation or were listed in the financial structure spreadsheet.

Budget Distribution: Distribute the budget across the months of the year to monitor monthly consumption and make resource management decisions.

Monitoring

To ensure that resources do not exceed the planned amount we have developed a monitoring system via percentages of the budget.

Functioning: Register up to 3 percentages for notifications in each cost center. The platform will send alerts on three consecutive days when the lowest value percentage is reached. When a new percentage is reached, this notification prevails.

Example: If you register percentages of 50%, 70%, and 90%, when 50% of the budget is reached, users will be notified by email. If the next day 70% is reached, this percentage prevails for three days, and so on.

After registering the alerts, the system may take up to 24 hours to monitor and send updates to the managers.

Note:

After registering alerts, the system can take up to 24 hours to monitor and send updates to managers.

Linking Workspace to Cost Center

You can associate Workspaces with any cost center. Click on Link Workspace within the cost center, use filters to select from the left column, and move the Workspaces to the right column.

  • Filters: Only 50 items are displayed at a time. Use the name, Workspace ID, or cost center code to find other items.

  • Note: Cost center filters are ordered by "no cost center" and then alphabetically.

Attention

Linking a Workspace that already has a cost center to another center will remove the current link.

After this process there will be a list of workspaces within the cost center, separated by provider, which can be edited at any time.